Terms and Conditions
Updated November 23, 2015
II. USE OF i2 SITE
III. TERMS OF SERVICE FOR EDUCATION AND TRAINING PROGRAMS, CAMPS, ACTIVITIES AND EVENTS
Welcome to i2 Camp (“i2”) and the i2camp.org website (sometimes referred to as the “Site” or “Website”). Through this Site, i2 offers the i2 education and training programs and camps, activities, events, applications, software, materials and related products and services (collectively the “Services”). Access and use of the Site and purchase and use of the Services is governed by and subject to these Terms and Conditions (referred to as the “Agreement” or “Terms”), as well as all applicable laws, whether or not you are a registered user of the Site or you create an account on the Site. Please review the Agreement carefully before using the Site or purchasing any Services. By accessing, using or downloading any materials from the Site or purchasing any Services from i2, you agree to be bound by the terms and conditions in the Agreement.
You may not use the Site and may not accept the Terms if (a) you are not of legal age to form a binding contract with i2, or (b) you are a person barred from receiving the Services under the laws of the United States or other countries including the country in which you are resident or from which you use the Site.
In accordance with the Children’s Online Privacy Protection Act an individual must be 13 years of age or older to complete and submit any forms, or provide any personal information on this Site.
i2 reserves the right to amend this Agreement at any time and without notice. If we do this, we will post the amended Agreement on this page and indicate at the top of the page the date the Agreement was last revised. Your continued use of the Site and any Service after any such changes constitutes your acceptance of the new Terms. If you do not agree to any of these terms or any future Terms, do not use or access (or continue to access) the Site or any Service. This Agreement applies to all visitors, users, and others who access the Site, or purchase, download or receive.
II. USE OF i2 SITE
In order to access certain Services, you may be required to provide information about yourself (such as identification or contact details) as part of the registration process for the Services, or as part of your continued use of the Services. Any registration information you give to i2 will always be accurate, correct and up to date. You agree to use the Services only for purposes that are permitted by (a) the Terms and (b) any applicable law, regulation or generally accepted practices or guidelines in the relevant jurisdictions. You agree not to access (or attempt to access) any of the Services by any means other than through the interface that is provided by i2.
2.2 Site Operation
You will not engage in any activity that interferes with or disrupts the operation of the Site (or the servers and networks which are connected to the Site). You will not reproduce, duplicate, copy, sell, trade or resell the Services for any purpose. You are solely responsible for (and i2 has no responsibility to you or to any third party for) any breach of your obligations under the Terms and for the consequences (including any loss or damage which i2 may suffer) of any such breach.
2.3 Account Confidentiality
You are responsible for maintaining the confidentiality of passwords associated with any account you use to access the Services. Accordingly, you will be solely responsible to i2 for all activities that occur under your account. If you become aware of any unauthorized use of your password or of your account, you agree to notify i2 immediately at: firstname.lastname@example.org
2.4 Proprietary Rights
i2 (or i2’s licensors) own all legal right, title and interest in and to the Services, including any intellectual property rights which subsist in the Services (whether those rights happen to be registered or not, and wherever in the world those rights may exist). Nothing in the Terms gives any person a right to use any of i2’s trade names, trademarks, service marks, logos, domain names, and other distinctive brand features.
2.5 Other Content
The Services may include links to other web sites or content or resources. i2 may have no control over any websites or resources which are provided by companies or persons other than i2. Users acknowledge and agree that i2 is not responsible for the availability of any such external sites or resources, and does not endorse any advertising, products or other materials on or available from such websites or resources. Users acknowledge and agree that i2 is not liable for any loss or damage which may be incurred by you as a result of the availability of those external sites or resources, or as a result of any reliance placed by Users on the completeness, accuracy or existence of any advertising, products or other materials on, or available from, such websites or resources.
III. TERMS OF SERVICE FOR EDUCATION AND TRAINING PROGRAMS, CAMPS, ACTIVITIES AND EVENTS
3.1. Additional Definitions
For purposes of these Terms, the following additional definitions shall apply:
“Adult” shall mean an individual at least 18 years of age who is competent to enter into a legally binding contract.
“Required Forms” shall mean the forms identified in Section 3.3, below, which must be completed, signed, and delivered to i2 prior to the start of the Program.
“Minor Participant” shall mean any Participant in a Program (as those terms are defined in this section) who is not an Adult.
“Participant” shall mean the individual, whether or not an adult, who personally participates in a Program.
“Program(s)” shall mean i2 sponsored education and training programs, camps, activities and events
“Responsible Adult” shall mean an Adult Participant or an Adult custodial parent or authorized legal guardian of a Participant under the age of 18.
3.2. Authorized Purchase of Services
All Services must be purchased by a Responsible Adult, and the individual submitting a registration and the required payment for participation in a Program certifies that they are either: an Adult Program Participant or the Responsible Adult for the Minor Participant identified in the Program registration.
Entering the “My Account” portion of the Site certifies that the Responsible Adult agrees to the Terms governing Program Services, and will take the time to ensure that all information in the required personal information and registration pages of the Website will be up-to-date and accurate to the best of the Responsible Adult’s knowledge, prior to the Participant’s attendance at a i2 Program.
3.3. Consent to Participate, Guidelines and Waiver
By submitting a registration and the required payment for participation in a Program, Each Adult Participant or Responsible Adult grants permission for the Participant to participate in all Program activities led by i2 staff during the Program, and, except as otherwise provided in Sections 4 through 7, below, certifies that the Participant is in good health and able to participate in all Program activities.
In addition to completing the required personal information and registration forms and paying the required tuition for participation in the Program,prior to the start of the Program, each Adult Participant or Responsible Adult must sign (either electronically through e-signature provided on the Website or in person prior to the start of the Program) the following completed forms:
Based on the particular Program or information provide in registration pages on the Website, prior to the start of the Program, Responsible Adults and Participants may also be required to sign , (either electronically through e-signature provided on the Website or in person prior to the start of the Program) the following completed forms
1. Consent to Give Medication at Program;
2. Epi Pen/Inhaler Consent;
3. Immunization History;
4. Permission Slip: Unescorted Travel;
5. Pick-up and Drop-off Authorization;
6. Additional waiver or consent forms required by Program facilities
If any of the above completed, signed forms (collectively referred to as the “Required Forms”) are not delivered to i2 prior to the commencement of the Program, the Participant will not be permitted to attend the Program.
3.4. Medical Consent
Responsible Adults of Minor Participants grant i2 permission to monitor administration of prescribed medications, provide routine healthcare, and seek emergency medical treatment, including ordering of x-rays or routine tests of the Participant, if required. Additionally, Responsible Adults grant permission to the professional physician selected by i2 to secure and administer treatment to the Participant, including emergency medical or surgical treatment and hospitalization, if necessary. In these cases, i2 will make reasonable efforts to contact the Responsible Adult immediately, and obtain consent regarding any required care, however care will not be denied or delayed for inability to contact the Responsible Adult to obtain prior consent.
Responsible Adults grant i2 permission to arrange necessary related emergency transportation for the Participant.
Responsible Adults agree to release any medical or personal records necessary for insurance purposes. i2 will make reasonable efforts to contact the Responsible Adult or the emergency contact(s) listed on the medical information page of the account holder’s My Account account before releasing information.
3.5. Additional Registration Information
Upon registration, i2 requests and will require certain additional information regarding the Participant that will help i2 foster a positive experience at the Program.
a. Emergency Contact Persons
i2 requires that Responsible Adults identify a primary contact person and a secondary contact person in the registration pages of the account holder’s My Account account. Current information concerning both primary and secondary contacts must include the name, address, phone numbers, and email.
b. Physician’s Information
i2 requires a primary care physician’s name and contact information for each Participant in order to attend a Program.
c. Medical Information
Responsible Adults must identify all known illnesses or conditions the Participant has or has had including illness, allergies, and drug reactions. Responsible Adults must list on the medical information page of the My Account account on the Website and the Medication Consent all prescribed medications the Participant must take while attending a Program.
For allergies requiring prescribed medication, Responsible Adults must verify the prescription and provide accurate treatment information on the medical information page of the My Account account on the Website and the Medication Consent . They may also be asked to provide immunization information.
Certain states and provinces require additional health forms by law. No Participant can attend a Program without complying with these mandated state/provincial forms. Responsible Adults will be notified of these forms, if applicable, in the Participant information email and in the account holder’s My Account account pages of the Website.
d. Medical Insurance
All Responsible Adults are required to provide the medical insurance carrier and the policy number of the insurance policy covering the Participant.
e. Requirements for International Students
International Participants are required to have all immunizations essential to enter the United States and Canada. Certain locations may have specific immunization requirements. Please make sure to check the My Account account pages on the Website for more information regarding the specific Program location. Participants must also be able to read, write and understand conversational English.
3.6. Management of Medications/Allergies
i2 does not directly administer medication and has a strict procedure in place for Minor Participants who require medication during the course of their Program. Medication for Minor Participants must be stored and locked in the Camp Director’s office. At the appointed time each day the Minor Participant will be brought to the office and i2’s Camp Director will give the Minor Participant one individual daily dose that that has been prepared by the Responsible Adult. i2’s Camp Director will keep a logbook each day that notes the time and dosage given to the Minor Participant. The Minor Participant will then sign off that they received the medication.
Upon arrival the Responsible Adult must provide the Director with a signed Medication Consent and enough individual daily doses of all medications for the duration of the Program. Each collective group of medications must be placed in the original container with the following: (1) Name of Responsible Adult; (2) Name of Minor Participant; (3) Contact telephone number; (4) Name of medication(s); (5) Amount in each dose; and, (6) Time at which medication must be taken. Please take a moment at check in to speak with either a Director or Lead Youth Activities Coordinator to ensure that camp staff clearly understand the correct dosage and times.
Inhalers, diabetic testing kits and EpiPens are the exception to the above procedure. If the Responsible Adult has provided a signed EpiPen/Inhaler Consent, the permitted items may be kept with the Participant throughout the Program. Participants with a history of serious allergic reactions must bring an EpiPen to the Program.
All medication brought to the Program Location MUST match the information listed in the Participant’s on the medical information page of the My Account account on the Website and the Medication Consent. Any discrepancies may result in long delays at check-in and may require the cancellation of the session, without a refund.
Responsible Adults understand and agree that no i2 personnel are authorized to give any Participant over-the-counter medication without written permission. In most cases, i2 Program personnel are not professional nurses or doctors, and have not been trained in medicine.
Participants needing injections (insulin, hormones, etc.) will be required to self-administer their medication. Responsible Adults agree that it is the responsibility of the Responsible Adult to retrieve the Participant’s medication from the Program staff at the end of the Program. All medication(s) that are left behind will be disposed of at the end of the Program. Should i2 dispose of any medication pursuant to this policy, i2 shall not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to replacement cost of the medication and any damages resulting from Participant’s failure to administer such medication. i2, by law, is not allowed or permitted to mail medication. Please retrieve all medication before leaving the program location.
If a Participant has a dietary restriction, the Responsible Adult must inform i2. i2 makes reasonable efforts to make food service providers aware of Participants’ needs and take measures to accommodate those needs. Nevertheless, i2 also depends on Participants and Responsible Adults to notify i2 of any individual circumstances.
3.7. Images, Testimonials, Photos, Video, and Audio
Responsible Adults acknowledge that all images, testimonials, photos, video, and audio taken at or in connection with i2 are the sole and exclusive property of i2. As a condition of participation, Responsible Adults must understand and authorize that images,testimonials, photos, video, and audio may be taken of Participants. Responsible Adults also understand and agree that said content may be used by i2 in promotional materials, marketing collateral, and online media. These images, testimonials, photos, videos, and audio may be shared and used in promotional materials, marketing collateral, and online media by corporate partners, the media,curriculum developers or other organizations who work with i2. Responsible Adults understand that i2, its owners, agents, partners, facility providers, curriculum developers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence.
3.8. On-Campus Activities
a. Lost, Stolen or Damaged Property
Participants are responsible for their personal property while attending a Program. i2 is not responsible for any personal belongings lost or damaged by casualty, theft, etc.
Responsible Adults agree to accept full responsibility, financially, or otherwise, for the conduct of the Participant, including but not limited to, damage to equipment, or facilities. i2 is not required or expected to protect Participants from theft or damage to property.
b. Recreational Activities
Responsible Adults and Participants acknowledge and agree that, unless i2 has expressly agreed to limitations on participation, Participants may take part in activities such as sports or other recreational activities, and grant i2 staff members permission to take Participants to places of relevant interest, including but not limited to museums, campus tours, public parks or other attractions and facilities within walking distance of a Program location.
3.9. Participant Code of Conduct
i2 reserves the right to dismiss any Participant from a Program without any prior warning for violating any of the terms of the Participant Code of Conduct, or if the Participant’s actions or attitudes are deemed detrimental to the general atmosphere of a Program, and there shall be no refunds issued for such dismissal.
Responsible Adults agree that a Participant may be dismissed, without a refund, from a Program for, among others, the following reasons: Drug/Alcohol/Tobacco possession/use; viewing pornography or any inappropriate material on the Internet; inappropriate language (swearing, using bad words, racial slurs); physical violence or threats of physical violence against other Participants or i2 staff; damage to facilities at the Program location or i2 equipment, stealing property of others; inappropriate use of equipment; sexual harassment of other Participants or i2 staff; internet hacking; or bullying.
If use or possession of illegal substances or weapons is suspected, Participants will be subject to search and seizure. If use or possession of illegal substances or weapons is found, Participants will immediately be dismissed from a Program. Each Participant and Responsible Adult is responsible for any personal items brought to and loaned at a Program. Participant promises to respect all i2 Staff members and Participants while treating the facilities and equipment with care.
a. Electronic Devices During the Course of the Program
i2 does NOT require Participants to bring any devices to Programs, though i2 does understand that Responsible Adults would like to be able to communicate with their Participants. If the Participant brings a personal device to the Program, please note:
Personal devices may NOT be used during instructional times, unless the Instructor approves them. i2 recommends that personal devices be left in a backpack. Cell phones/smart phones can be kept on hand but must be in silent mode during instruction.
Participant and Responsible Adults must comply with all terms & conditions of the facilities at the Program location, and assume all financial risk. i2 does not facilitate internet access for non-i2 devices. Viewing inappropriate content (including sexual content, inappropriate violence, racism, bullying, etc.) online will result in immediate dismissal from a Program.
Any attempts at computer “hacking” will result in immediate dismissal from a Program, without a refund. Local authorities will be contacted when warranted.
Equipment Belonging to i2
Participants have access to computers and equipment for their courses and for communication with Responsible Adults while at a Program. Participants should feel free to leave personal electronic devices at home. Certain filtering software is placed on i2 computers, and this may not be the case with a personal device.
3.10. i2 Classroom Experience
a. Varying Age Ranges
i2 offers Junior Camp for rising 5th and 6th graders and Senior Camp for rising 7th and 8th graders.
b. Student to Teacher Ratio
i2 classroom staffing is similar to most traditional learning environments. i2 classrooms have one lead instructor who is an expert in their field leading the classroom in the Program curriculum. i2 also hires associate teachers and near peers for each classroom in order to maintain a student/teacher ratio of no more than 7 to 1.
3.11. Program Costs
Tuition includes all state and federal taxes, adult supervision, classroom instruction, curriculum materials, meals and recreational activities.
3.12. Registration Confirmation
Following registration, the Responsible Adult will receive a reservation confirmation.
If registering via our online registration system, phone, or fax, the Responsible Adult will receive confirmation via the Web as well as an email confirmation sent to the email address provided.
3.13. Weekly Schedule
a. Hours of Instruction
Instruction begins at approximately 9:00 AM and concludes at approximately 4:00 PM (Monday-Friday), excluding an hour for lunch and an hour for activities.
Instruction concludes at approximately 1:00 pm on Friday allowing Participants to wrap up projects and allowing preparation for the parent open house.
b. Check-in and Pick-up
Check-in is between 8:45 AM and 9:00 AM. Pickup is at 4 pm.
c. Attendance Policy
Due to the nature of i2 Programs, attendance is crucial to the success of the Program. If a Participant will be absent, the Responsible Adult must notify the on-campus director no later than 9:00 AM on the day the Participant is expected to be absent.
3.14. Assumption of Risk and Release
RESPONSIBLE ADULTS ARE AWARE OF THE INHERENT RISKS OF INJURY, DEATH, AND PROPERTY DAMAGE INVOLVED IN PARTICIPATION IN A i2 PROGRAM , INCLUDING WITHOUT LIMITATION RISKS DUE TO: (1) RECREATIONAL ACTIVITIES, INCLUDING BUT NOT LIMITED TO RUNNING, JUMPING, ORGANIZED SPORTS GAMES; (2) PROPERTY DAMAGE DUE TO LOSS OR THEFT; (3) EXPOSURE TO OTHER PROGRAM PARTICIPANTS AS OLD AS 18 YEARS OF AGE; AND (4) USE OF MOTOR VEHICLES IN TRANSIT TO OR FROM A PROGRAM OR RECREATIONAL ACTIVITY OR SOCIAL EVENT, INCLUDING BUT NOT LIMITED TO TRIPS TO PARKS, MUSEUMS, LOCAL POINTS OF INTEREST AND CAMPUS TOURS. RESPONSIBLE ADULTS ARE AWARE OF THE RISKS OF INJURY, DEATH, AND PROPERTY DAMAGE THAT MAY RESULT FROM, AMONG OTHER CAUSES, THE ACTIVE OR PASSIVE NEGLIGENCE OF i2 AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONTRACTORS (COLLECTIVELY, “RELEASED PARTIES”), INCLUDING WITHOUT LIMITATION THE RISK OF NEGLIGENT INSTRUCTION OR SUPERVISION. RESPONSIBLE ADULTS, EITHER INDIVIDUALLY OR ON BEHALF OF A MINOR PARTICIPANT, ACKNOWLEDGE THAT THE PARTICIPANT IS VOLUNTARILY ENGAGED IN PARTICIPATION IN A PROGRAM WITH KNOWLEDGE BY THE RESPONSIBLE ADULT OF THE RISKS OF INJURY, DEATH, PROPERTY DAMAGE, AND OTHER RISKS, AND ASSUMES ANY AND ALL KNOWN AND UNKNOWN RISKS OF INJURY, DEATH, AND PROPERTY DAMAGE THAT MAY RESULT FROM PARTICIPATION IN A PROGRAM.
RESPONSIBLE ADULTS, INDIVIDUALLY, AND ON BEHALF OF MINOR PARTICIPANTS, RELEASE THE RELEASED PARTIES FROM ALL LIABILITY TO PARTICIPANT’S, REPRESENTATIVES, GUARDIANS, SUCCESSORS, ASSIGNS, HEIRS, CHILDREN, AND NEXT OF KIN FOR ALL LIABILITY, CLAIMS, DAMAGE, OR DEMANDS FOR PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE, ARISING FROM OR RELATED TO THIS AGREEMENT OR TO PARTICIPATION IN A PROGRAM WHETHER THE INJURY, DEATH, OR PROPERTY DAMAGE OCCURS ON OR OFF THE PROGRAM PREMISES. THIS RELEASE INCLUDES, WITHOUT LIMITATION, ANY PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE CAUSED BY THE ACTIVE OR PASSIVE NEGLIGENCE OF ANY OF THE RELEASED PARTIES. RESPONSIBLE ADULTS AND PARTICIPANTS BEAR SOLE RESPONSIBILITY FOR ANY LOSS.
RESPONSIBLE ADULTS ACKNOWLEDGE THAT THEY HAVE CAREFULLY READ THIS AGREEMENT, UNDERSTAND ITS CONTENTS, AND UNDERSTAND THAT THIS AGREEMENT INCLUDES AN ASSUMPTION OF THE RISK OF THE RELEASED PARTIES’ NEGLIGENCE AND A RELEASE OF THEIR LIABILITY. RESPONSIBLE ADULTS ACKNOWLEDGE THAT i2 IS MATERIALLY RELYING ON THIS WAIVER AND IS ALLOWING PARTICIPANT TO ENGAGE IN A PROGRAM.
3.15. Cancellations, Payments & Refunds
a. Registration and Payment Policy
All financial transactions are made and quoted in U.S. Dollars. i2 has a strict refund policy due to the high costs of hardware, software and staff resources.
A $250 deposit per week is required at registration. Full payment is due May 27th. Program Deposits will be applied toward the total balance due for the program.
If authorized to do so at the point of registration, i2 will automatically bill the Responsible Adult’s credit card in order to keep the account current and avoid cancellation of the Program registration. Payment must be provided in full by May 27th or the registration will be cancelled.
May 27th and later: payment in full will be required at time of registration.
b. Registration Changes
No fee or penalty will be assessed for making changes prior to April 1st. For any changes made after April 1st, a $30.00 change fee applies.
c. Cancellation Policy
Cancellations made before May 1 are eligible for a full refund less a $100 administrative fee per course. Cancellations made after May 1 are not eligible for a refund. Camp fees are not refunded or prorated for days of camp missed due to illness or injury.
No refunds will be issued for early withdrawal or dismissal due to absences (for any reason including sickness), behavioral dismissals, power failures, weather, and unforeseeable events not within the control of i2 or other acts of nature. If Participants leave a Program early for ANY reason, the tuition is NOT prorated and no refund will be issued. If a camper gets sick within two weeks of camp, we will work with you to try to reschedule his or her courses for a later start date. If rescheduling is not possible, we may provide a partial refund, and will review these on a case-by-case basis.
d. Session Cancellations by i2
If i2 cancels a Program, Participants may be enrolled in another Program. If one is not available at the same Program location at a time that is convenient for Participant, a refund will be issued for all monies paid to i2 for the cancelled Program.
If i2 is forced to close a Program based on a recommendation by the local health authorities (in the case of pandemic flu, etc.) or due to other acts of nature, no refunds will be issued. The tuition paid for the cancelled Program can be applied to a tuition credit for a future Program during that same season (as space permits) or will be carried over to the next season.
3.16. Changes to Services
Activities, guest speakers and tech tours may change from Program session to Program session and may not apply to all Program locations. On rare occasions, the software and hardware used in Programs may change without notice, and i2 will endeavor to find suitable software and hardware alternatives.